Minutes Board of Directors Meeting

American Contract Bridge League

Of Santa Cruz Unit 550, Inc.

 January 2, 2009

 

Call to Order: President Hal Rodgers called the meeting to order at 2:30 pm at the Santa Cruz Bridge Center.

 

Present:  Hal Rodgers, John Hadley, Pam Benz, Jeanne Boss, Wayne Boss, Bruce Dau, Ken Llacera, Joanne Nelson, Barry Samuel  (Note: as of December 2008, Don Seldeen resigned from the board. Bruce Dau has joined the board)

 

Also attending: Nancy Wainer, Sherry Gilbreath

 

Approval of Minutes – Moved by Joanne Nelson, seconded by Barry Samuel to approve the minutes of the December 10, 2008 meeting.  Approved unanimously.

 

Treasurer’s Report – (Note:  Due to the resignation of Don Seldeen from the Board, Pam Benz has been appointed Treasurer.)  Pam Benz reported that the signatures have been changed at the bank.  She is working with Don on end of year reports.

 

Old Business

Board Appointments – It was moved by Pam Benz, seconded by Barry Samuel to add Bruce Dau to the SCBC board.  Approved unanimously.  It was moved by Wayne Boss, seconded by Pam Benz to appoint Bruce Dau to the position of Second Vice President. Approved unanimously.  Barry Samuel was appointed Bylaws Committee Chair; Jeanne Boss and Joanne Nelson will co-chair the Hospitality Committee; Nancy Wainer was appointed 299’r Coordinator.  Wayne Boss agreed to co-chair the Surf’s Up Open Sectional with Pam Benz.

 Unit Games  - It was moved by Barry Samuel, seconded by Joanne Nelson that all Unit games start at 12:00 noon, unless otherwise stated.  Approved unanimously.   Board members signed up to coordinate the monthly unit games as follows:  January 3, Jeanne and Wayne Boss; January 17, Hal Rodgers; February 14, John Hadley and Joanne Nelson; February 28, Barry Samuel and Wayne Boss.

Policy re Non-SCBA Club Owners -  Wayne Boss presented the report of the Ad Hoc committee regarding the Unit’s policy regarding Non-SCBA Club Owners.  A copy is attached to these minutes.  It was moved by John Hadley, seconded by Ken Llacera to accept the report as submitted.  Approved unanimously.

Deficit Reduction Proposal – The committee reviewed the 2008 budget and two possible 2009 budget options for the board as presented by Wayne Boss along with the recommendation that Unit members be invited to offer input to the solution.  Pam Benz presented a draft of a letter to the membership outlining the budget deficit situation and inviting them to a town hall meeting.  The board discussed the report and recommendations in detail.   It was moved by Barry Samuel, seconded by John Hadley to take the issue to the membership and get their input before making any final decisions.  Approved unanimously.  The board scheduled a Town Hall meeting for Saturday, February 14th at 10:30 am, prior to the Unit game.  The letter will be sent to the membership via email and distributed at games.  A notice of the town hall meeting will be posted at the Bridge Center and the directors will be asked to announce the Town Hall meeting at all games.  Since this is a 10:30 meeting, “finger foods” will be served.   Members will also be asked to bring appetizers and desserts to share.  If necessary, a second, follow up meeting will be held on Saturday, February 28, at 10:30 am.

 

Committees Reports:  There were no committee reports.

 

299’r Coordinators – Bonnie Simon and Jane Jennings

By-Laws – Barry Samuel

Club Owners Liaison – Joanne Nelson and Hal Rodgers

Education Liaison – Nancy Wainer

Facilities – Charlie Pender

Finance – Ken Llacera

Forum Editor – Susan Benich

Hospitality – Joanne Nelson and Jeanne Boss

Membership – Joanne Nelson

Sanctions – Hal Rogers

Special Projects – John Hadley

Surf’s Up Sectional – Pam Benz and Wayne Boss

Webmaster – Ken Llacera

 

The meeting adjourned at 3:40 PM.

 

Next Meeting:  Friday, February 6, 2009, at 2:30 pm

 

Respectfully submitted,

 

 

Jeanne Boss

Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MEMORANDUM

 

 

Date: January 2, 2009

 

 

To: Board of Directors, ACBL Unit 550 

 

From: Ad Hoc Committee

 

Subject: Policy regarding the Use of Unit 550 Facilities and                                        Resources.

 

The Board asked that an Ad Hoc Committee, consisting of Wayne Boss, Ken Llacera, Don Seldeen, Barry Samuel and Nancy Wainer review a request regarding the Unit’s policy on several issues of facility and resource usage by individuals including ACBL sanction owners who are not part of SCBA. The committee was also asked to develop proposed policies for Board review and approval. The committee, with one negative opinion, recommends the following policies be adopted:

 

1.   ACBL In and Out Report; this monthly report from ACBL contains confidential information regarding Unit 550 members such as complete addresses and dues status. Currently that report is distributed to the Unit President, Membership Chair and the Forum Editor. The committee recommends that due to the confidential nature of the report that it not be distributed beyond its current use.

2.   Calendar and Results on SC Bridge Club website; the Webmaster reported that the current program would require extensive and expensive modification to accommodate games not held at the Unit facility. It is the committee’s recommendation that due to the cost, these program changes not be made.

3.   The committee recommends that flyers and other information about games and lessons be posted on the members’ (also known as the “Community Information”) bulletin board .

4.   The committee recommends that the Unit not contribute to the advertising expense of any SCBA game owner or any other director.

5.   The white board in the Unit building is owned by SCBA and is therefore under their control, the committee makes no recommendation regarding its use.

  1. Expense Sharing Agreement: the committee recommends that the current ESA be made available to all Unit members by posting on the Website.